SPEAKER GUIDELINES

INTRODUCTION
 
The Organising Committee would like to thank our faculty for agreeing to present at the upcoming 2025 Singapore ENT-HNS Congress, scheduled for 05 – 06 April 2025 at the Holiday Inn Atrium, Singapore. This guideline has been prepared to assist you with planning an effective presentation for the congress.
 
A)    SPEAKERS REGISTRATION
  1. Registration for invited faculty has been processed automatically. No further action is required.
  2. Name badge is required for admission to all sessions. For security reasons, speakers are requested to wear their badge at all times.  
  3. Upon arrival at the congress venue, kindly proceed to the Faculty Registration Counter for the collection of your faculty badge and to sign in for your attendance. Below is the registration counter opening hours:  
Date
Time
Location
Day 1: Saturday, 05 April 2025 ​
0700 – 1730hrs
Level 3, Seletar Ballroom
Day 2: Sunday, 06 April 2025 ​
0830 – 1600hrs
Level 4, Foyer
B)    PRIOR TO MEETING 

Preparation of Presentation Slides:

  1. Visual presentations have to be prepared in Microsoft PowerPoint format (PowerPoint 2013 or higher) in landscape orientation (ratio 4:3);
  2. ​All presentations will run on a Windows 11 laptop. If you are using other software than Microsoft Powerpoint (example: OpenOffice, Powerpoint for Mac, Keynote), please convert the slide deck to Microsoft Powerpoint for Windows PC before uploading your presentation before 04 April 2025 (see point no. 7 below).
  3. All presentations must be made and held in English. The use of an interpreter is not permitted;
  4. When choosing fonts for your presentation, please make sure that they are supported by Microsoft Office 2010 & above. If a non-standard font is used, it should be embedded in your PowerPoint presentation. You are encouraged to use standard fonts, such as Arial or Calibri, to prevent any characters from not displaying correctly;  
  5. Any video clips in your presentation files should be in MP4 encoded to H.264 or WMV format that can be played in PowerPoint. Do NOT use .mov (QuickTime) or .3pg files, which are NOT supported by PowerPoint for Windows. Please insert your video into the PowerPoint. Do NOT use “link to file” as the link will become invalid when your PowerPoint is played on a different computer;
  6. Please specify the file name as “Date_Session_First Name_Last name”, e.g. 05Apr_Session 1 Rhinology_Aaron Chin.ppt;
  7. Presentations using personal laptop computers is NOT be permitted. Please upload your PowerPoint presentation to the below link latest by 04 April 2025: www.dropbox.com/request/V2kZEdxUg8SI0um49mdl. Should you have any audio files, they are to be sent together with your presentation slides to us. Rest be assured that all presentations will be securely stored prior to the conference and be deleted at the end of the event;
  8.  If you would like to amend your presentation deck after submission, please rename the file name to “Date_Session_First Name_Last name (DDMM)”, e.g. 05Apr_Session 1 Rhinology_Aaron Chin (0104).ppt; and upload onto the same link.
  9. The Organising Committee would not be held responsible for any non-display from personal laptop.
C)    BEFORE THE SESSION 

  1. The session room will be equipped with a projector, screen, PC laptop and microphones for your use. Technical support will be provided; 
  2. Please arrive 05-10 minutes before the start of your session. All sessions will start and end on time, and this will be strictly enforced by the Session Chairs. 
  3. Reserved Seats for Speakers
            Front row seats are reserved for upcoming speakers. Please be seated at the designated seats for ease of identification by the respective 
            session chairs.
 
 
D)    DURING PRESENTATION
 
  1. There will be a podium or head table from where presentations will be presented; session chairs will invite speakers up to the podium or head table at the appropriate time; 
  2. Laser Pointer: A laser pointer will be available on the podium or head table.
  3. Time Keeping: There will be a countdown timer, which will inform you of the remaining time available.
  4. Each presentation should adhere strictly to the allotted time. Please do NOT overrun, as every overtime minute would deduct the same for the subsequent presenters on the programme. It is critical to stay on schedule. All presenters need to be respectful towards their fellow session presenters & attendees;
  5. All the sessions will start and end on time, and this will be strictly enforced by the Session Chairs.